HEALTH & SAFETY

CHURCH DETAILS


Basic information about our church location and the persons responsible for

Health and Safety.


The Parish Church of St Wilfrid

Burnsall

Skipton

BD23 6BP

Responsible person: Anthony Crawford (Church Warden)


Chapel of St John the Baptist

Appletreewick

Skipton

BD23 6DE

Responsible person: Peter Weatherhead (Church Warden)


The Parochial Church Council of: St Wilfrid’s, Burnsall

In the diocese of: Leeds

Date: 4th March 2017

Suggested review date: 3rd March 2018


PCC member(s) responsible :

ED WILLIAMS PETER WEATHERHEAD JOHN TOWNEND ANTHONY CRAWFORD

Role(s): Church Wardens (4)



PAROCHIAL CHURCH COUNCIL DECLARATION


The Parochial Church Council (PCC) is aware and understands the Health and Safety Policy and the measures necessary to protect persons present from potential hazards at 

St Wilfrid’s Church and St John’s Chapel of Ease.


This document has been prepared in accordance with the provisions of the Health and Safety at Work etc. Act 1974 and the regulations made under it.

The policy is in three sections:


Section 1 - General statement of policy


Section 2 - Organisation and responsibilities


Section 3 - Arrangements


To all employees, our congregation, voluntary helpers, visitors and contractors:

The success of this policy will depend on your co-operation. Health and Safety is an attitude of mind and a will to protect one another from harm. These arrangements have been put in place to protect YOU from harm.

Please read this document carefully, understand your role and the overall arrangements for your health and safety.


SECTION 1 – GENERAL STATEMENT OF POLICY


Our policy, so far as is reasonably practicable, is to provide and maintain safe and healthy working conditions, equipment and systems of work for all our employees, our congregation, visitors, casual labour and voluntary helpers, and to provide such information, training and supervision as they need for this purpose.

We will also endeavour to ensure, so far as is reasonably practicable, the health, safety and welfare of all members of the congregation, contractors, visitors and others who may visit:
St Wilfrid’s Church, the Churchyard and St John’s Chapel of Ease.

The allocation of duties for safety matters and the particular arrangements that we will make to implement this policy are set out below in Section 2.

The policy and arrangements will be kept up to date, particularly in the light of any changes to our buildings or our activities, by reviewing it regularly and making appropriate changes to it.

In order that health and safety matters are kept constantly under review, an item on health and safety will be on the agenda for all meetings of the Parochial Church Council, and any sub-committees and employees and voluntary workers will be consulted on a regular basis in order to seek their views on health and safety matters. Equally any person may raise an issue on health and safety with any member of the PCC of St Wilfrid’s, Burnsall.

signed

Rev. David Macha

Priest-in-Charge


SECTION 2 – ORGANISATION AND RESPONSIBILITIES


In this section the specific responsibilities are assigned to prevent accidents and cases of work-related ill health occurring by managing the health and safety and welfare risks in our churches.


The overall accountability for the delivery of health and safety is the responsibility of the Priest-in-Charge:

The Rev David Macha

who will ensure that arrangements are in place to satisfy health and safety regulations and appropriate Codes of Practice. Specific responsibilities may be delegated to church personnel. As new projects emerge, the names of responsible persons will be notified and the list amended accordingly.


Responsibility of the Churchwardens

The accountability for overseeing that the arrangements outlined in this policy are carried out and updated as necessary is the responsibility of the Church Wardens:

Anthony Crawford

John Townend

Peter Weatherhead

Ed Williams


Responsibility of the Parochial Church Council:

The Parochial Church Council has general responsibility for the implementation of the health and safety policy.


Responsibility of the Health and Safety Officer:

This person carries the responsibility for the day-to-day implementation of the arrangements outlined in this policy.

Anthony Crawford – St Wilfrid’s

Peter Weatherhead – St John’s

The responsibility of the health and safety officer shall be to:

  • be familiar with health and safety regulations as far as they concern church premises.
  • be familiar with this health and safety policy and arrangements and compliance with them.
  • put safe systems of work in place in so far as is reasonably practicable.
  • put in place arrangements for keeping the church clean and tidy.
  • put in place arrangements for keeping the churchyard properly maintained including the safety of monuments, tombstones and trees, and that grass is kept cut and paths and steps maintained.
  • make provision for safety equipment and clothing and that it is used properly by all personnel when required.
  • put in place arrangements such that all church plant, equipment and tools are properly maintained and inspected, that these are in in good condition and that all operators have received the appropriate training to use them safely.
  • manage arrangements so that adequate access and egress is maintained at all times
  • arrange for the provision of adequate firefighting equipment and that it is checked and maintained
  • oversee compliance with food hygiene regulations and procedures.

Responsibility of employees and voluntary workers:

All employees and voluntary workers have a responsibility to co-operate in the implementation of this health and safety policy and to take reasonable care of themselves and others whilst on church business or on church premises.

Employees and voluntary workers must therefore:

  • comply with safety rules, operating instructions and working procedures
  • use protective clothing and equipment when it is required
  • report any fault or defect in equipment immediately to the appropriate person
  • report all accidents (however minor), injuries, near misses or other potential safety hazards as soon as possible
  • not misuse anything provided in the interests of health and safety.

Responsible Persons:

The following are responsible for safety in particular activities or areas:

Accident book/Accident reporting: Brenda Williams

Fire extinguishers: Anthony Crawford // Peter Weatherhead

Emergency evacuation Anthony Crawford // Peter Weatherhead

Portable electrical appliances: Anthony Crawford // Peter Weatherhead

Fixed electrical system: Anthony Crawford // Peter Weatherhead

Hazardous substances: Anthony Crawford // Peter Weatherhead

Plant and machinery: Anthony Crawford // Peter Weatherhead

Condition of floors and stairs: Anthony Crawford // Peter Weatherhead

Condition of churchyard: Anthony Crawford // Peter Weatherhead

Light bulb changing: Anthony Crawford // Peter Weatherhead

Working at high levels: Anthony Crawford // Peter Weatherhead

Food preparation: Brenda Williams // Alison Fort

Manual handling: Anthony Crawford // Peter Weatherhead

Display screen equipment: Anthony Crawford // Peter Weatherhead

Building defects/glazing: Anthony Crawford // Peter Weatherhead

Child protection: Brenda Williams

Personal safety: Anthony Crawford // Peter Weatherhead

Risk Assessments Anthony Crawford

Safeguarding Brenda Williams

Inclusion Janice Crawford

Fetes and outings: PCC

Tower tours: PCC / Churchwarden / Tower Captain-(A. Coney)

Bell ringing: Tower Captain – Alyson Coney

Contractors: Anthony Crawford // Peter Weatherhead

Projects PCC

Choir/music: Ed Williams

Health and safety training: Anthony Crawford // Peter Weatherhead

Main body of the Church: Anthony Crawford // Peter Weatherhead

Vestry / Sacristy: John Townend // Peter Weatherhead

Servery: (St Wilfrid’s) Brenda Williams // Alison Fort

Boiler Room: (St Wilfrid’s) Anthony Crawford

Ringing Room: (St Wilfrid’s) Alyson Coney – Tower Captain

Clock Room: (St Wilfrid’s) John Clark - PCC

Bell Chamber: (St Wilfrid’s) Alyson Coney // Anthony Crawford

Tower Roof: (St Wilfrid’s) Anthony Crawford


EVERYBODY has the responsibility to co-operate with the PCC to achieve a healthy and safe workplace and to take reasonable care of themselves and others.


ANYONE encountering a health or safety problem, which they are not able to put right, must report it to a Church Warden or any member of the PCC as soon as possible for remedial action.


SECTION 3 – ARRANGEMENTS


This section sets out our arrangements to minimise as far as is reasonably practicable risks to the health and safety of employees, voluntary workers, members of the congregation, visitors and contractors.

First Aid Box located in: Vestry

Trained First Aiders are: Brenda Williams / Alyson Fort / ???

The Accident Book is located in: Vestry

All accidents and incidents are entered in the accident book and our insurers advised when appropriate. Accident books and accident records are regularly reviewed.


RIDDOR Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013

There is a statutory requirement to report certain types of accident, dangerous occurrences and disease to the enforcing authorities. Fatal accidents, major injuries and injuries which involve the injured person being absent from work or unable to perform their normal duties for more than seven days must be reported to the enforcing authorities. So must diseases and certain dangerous occurrences, as defined by the regulations.

For most types of incident the responsible person must notify the enforcing authority without delay, in accordance with the reporting procedure (Schedule 1 of the Regulations). A report must be received within 10 days of the incident.

  • serious injuries or dangerous occurrences (as defined by the regulations) must be reported immediately
  • accidents involving the injured person losing more than seven consecutive days work (excluding the day of the accident but including any days which would not have been working days) but which do not fall into the above category, must be reported within fifteen days
  • accidents to members of the public or others who are not at work must be reported if they result in an injury and the person is taken directly from the scene of the accident to hospital for treatment to that injury. Examinations and diagnostic tests do not constitute ‘treatment’ in such circumstances
  • reportable diseases, as defined by the regulations, must be reported to the enforcing authority. This will be required only if the employer receives a written diagnosis of the disease made by a doctor and the person concerned is involved with a work activity as specified in the regulations. Reportable diseases include certain poisonings, infections such as legionellosis and hepatitis, and other conditions such as certain musculoskeletal disorders.

Accident reporting

Go to www.hse.gov.uk/riddor and complete the appropriate online report form. The form will then be submitted directly to the RIDDOR database. You will receive a copy for your records.

All incidents can be reported online but a telephone service remains for reporting fatal and specified injuries only. Call the Incident Contact Centre on 0345 300 9923 (opening hours Monday to Friday 8.30 am to 5 pm).

Responsibility Brenda Williams .


Recording

Full details of all accidents, disease and dangerous occurrences should be recorded using the Data Protection compliant HSE Accident Book. This is necessary for monitoring purposes and is also a requirement of RIDDOR, as well as the Social Security (Claims and Payments) Regula tions 1979 and Social Security Administration Act 1992.

Responsibility Brenda Williams .


Fire Safety

Our policy is to fulfil our obligations under the Regulatory Reform (Fire Safety) Order 2005. In order to achieve this, we undertake the following:

  • an assessment of the fire risks in the church and the risks to our neighbours. This is carried out as a specific exercise.
  • a check that a fire can be detected in a reasonable time and that people can be warned.
  • a check that people who may be in the building can get out safely including the provision of emergency lighting and fire exit signage.
  • to provide reasonable firefighting equipment.
  • a check that those in the building know what to do if there is a fire.
  • a regular check that our firefighting equipment is in place and is serviceable, and that there is an annual maintenance contract in place.

Responsibility St Wilfrid’s - Anthony Crawford / Alyson Coney (Ringing Room)

St John’s – Peter Weatherhead

See separate assessments Fire Risk Assessment – Church of St Wilfrid, Burnsall
Fire Risk Assessment – Chapel of St John the Baptist, Appletreewick


Fire Extinguishers

The following fire extinguishers are kept in these locations in our church and chapel:

St Wilfrid’s

  • Boiler Room Powder 6 kg
  • Ringing Chamber Powder 6 kg
  • Entrance Door Foam 5 l
  • Entrance Door Carbon Dioxide 2 kg
  • North Chapel Foam 5 l
  • North Chapel Carbon Dioxide 2 kg

St John’s

  • Baptistry Foam 5 l
  • Baptistry Carbon Dioxide 2 kg
  • Store Powder 6 kg

These Fire Extinguishers are checked every MONTH by the responsible person to confirm that they are still in place and have not been discharged.

These fire extinguishers are maintained annually by:

Samson fire Ltd,
Springfield Mill, Pennistone Road, Kirkburton, Huddesrfield, West Yorkshire HD8 0PE


Evacuation procedure

For large services and concerts, where the congregation/audience exceeds - 60 - our procedures for stewarding/evacuation are as follows:

  • Door(s) must be unlocked before the service/event commences and be clearly marked as fire exits using the ‘Fire Exit’ symbol.
  • A check must be made that all doors can be opened.
  • A trained steward must be allotted to each door.
  • The stewards will know how to operate the fire extinguishers.
  • At St Wilfrid’s (no emergency lighting) each steward will have a dynamo operated rechargeable torch.
  • See separate Fire Risk Assessment for St Wilfrid’s and St John’s.

Hazardous Substances

Wherever possible, we have eliminated the use of hazardous substances.

The following rules apply: -

Substances marked as:

Harmful ) typically wet cleaning agents – and in small quantities - are

Irritant ) kept in manufacturers packaging only

Corrosive ) and stored out of sight.

Toxic PROHIBITED

Very toxic PROHIBITED

Flammable, Kerosene for heating Material Safety Data Sheet available

Highly flammable, ) typically domestic quantities of aerosol furniture polishes

Extremely flammable, ) and butane for refilling lighters in makers container only

) and stored out of sight

Explosive PROHIBITED

Responsibility: Anthony Crawford .


Plant and machinery

Oil fired heating boiler Pre-programmed. Adjusted by authorised persons only.

Responsibility Church Wardens St Wilfrid’s

See Maintenance Plan – but -

Report any faults to: Anthony Crawford .

The heating boiler is serviced annually by:

Jack Croft Oil & Multi Fuel Heating Services,
51 Williams Road, Steeton, Keighley, West Yorkshire BD20 6PQ


Slips, trips and falls - condition of floors, steps and paths

Monitored – see Maintenance Plan

Responsibility Church Wardens / any member of PCC.


Lighting

See Maintenance Plan – but -

report any bulbs that have failed to Church Wardens.

who will arrange for lamps to be replaced.


Electrical Safety

See Maintenance Plan – and -

The contractor appointed for safety testing of portable appliances, the maintenance and testing of the fixed installation and any remedial work is:

Baldon electrical services Limited [Robert Waddington]

Mercury Quays, Ashley Lane, Shipley, Bradford BD17 7DB


Lightning Protection

See Maintenance Plan – and -

The contractor appointed for the inspection and testing of the lightning protection system is

Crighton Conservation & Steeplejacks Limited [David Crighton]

High Grange Farm, Brompton, Northallerton, North Yorkshire DL6 2PE


Building hazards

See the Maintenance Plan.

Any defects that are identified are reported to a Church Warden or any member of the PCC immediately so that action can be taken to carry out remedial work. When necessary, temporary measures are taken to ensure that there is no risk of accident or injury until permanent repairs or other appropriate actions can be carried out

Responsibility Church Wardens / any member of PCC

.

Working at high levels

The following areas are designated as high levels:

Inside any access above 3 m

Outside any access above 3 m and

all roofs particularly the Tower roof at St Wilfrid’s.

Only the following work, undertaken by a competent person, is authorised without special agreement:

replacing lamps

access to the Tower roof to fly the flag

access to the Tower roof for visual inspections

access to the Tower roof for gutter cleaning.

When access is required to the Tower roof see separate Risk Assessment.


Manual handling – lifting, carrying and moving loads

Our policy is to eliminate the need for manual handling as far as is reasonably practicable.

Typically manual handling involves the movement of church furniture and for anything else:

  • where it is not possible to avoid the need to move loads, we will carry out a risk assessment and make proper use of lifting aids, including trolleys, lifts and hoists as far as possible
  • the necessary training or instruction will be given to all those employees and voluntary workers who participate
  • only those persons who have received the appropriate instruction/training are authorised to undertake manual handling tasks.

Responsibility Church Wardens / any member of PCC.


Display Screen Equipment

Our policy is to assess the risks to all habitual users of computer workstations and to reduce those risks to the lowest level possible. The following factors will be considered when carrying out risk assessments:

  • stability and legibility of the screen
  • contrast and brightness of the screen
  • tilt and swivel of the screen
  • suitability of keyboards, desks and chairs
  • the work station environment
  • the user-friendliness of the software.

Daily work routines will involve periods away from the screen. When necessary, risk assessments will be carried out by the responsible person.

Responsibility Anthony Crawford .


Preparation of food

The preparation of food on site is PROHIBITED.

Pre-packaged food prepared elsewhere may be distributed from the Vestry/Servery.


Child protection

See the policy on child protection issues as set out in the current Church of England House of Bishop’s Policy Document. The activities undertaken by youth groups require special attention. Details of the numbers and ages of the young people involved in each group and details of adult supervisors are maintained. Parental consent forms are obtained for trips away from the parish and any particular needs of individual children noted.

Similar considerations for vulnerable adults apply.

A statement upholding our procedures is made at each annual church meeting and is suitably recorded.

A permanent record will be maintained of all incidents involving children.

Responsibility Brenda Williams .


Personal Safety

Risk assessments with appropriate control measures need to be undertaken to assess and mitigate the risks to persons working alone in church, travelling to and from church, accepting persons into their homes and handling cash and other valuables.

Responsibility Church Wardens / any member of PCC.


Risk Assessments

Risk assessments are undertaken by a competent person on all areas of the church premises and all activities that carry a significant risk in order to meet our obligations under The Management of Health and Safety at Work Regulations 1999.

A risk assessment is required for all activities that present a significant hazard examples are:

  • fêtes, including the use of bouncy castles
  • tower tours
  • lift/lower/change/maintain ringing bells
  • sponsored walks, visits and outings
  • churchyard maintenance, including grave digging
  • erection of temporary staging.

Responsibility Anthony Crawford.


Contractors

Anyone entering church premises for the purposes of carrying out work, other than an employee or a voluntary worker of the church, is regarded as a contractor. All contractors, including the self-employed, must abide by the following:

  • have their own health and safety policy (where required by law) and be able to provide a copy of the same
  • produce evidence that they have appropriate Public and Employers’ Liability insurance in place
  • comply with all the requirements of this health and safety policy and co-operate with the church officials in providing a safe place of work and a safe system of operation
  • where plant and machinery is brought onto the church premises by contractors, they must be able to show where necessary that the equipment has been inspected and tested for safe operation
  • contractors may only use sub-contractors or persons other than their own direct employees with the express permission of the PCC, however, responsibility will remain with the contractors
  • all contractors will be given detailed instructions regarding the areas where they are permitted to work and the extent of the work they are authorised to undertake; this ‘permit to work’ will also specify any safety precautions they must undertake.

Responsibility The PCC but may assign the responsibility .


Churchyard

See the Maintenance Plan:

General maintenance of St Wilfrid’s churchyard is undertaken by Jonathan Gibson and care of St John’s garden is undertaken by local volunteers.


CDM Regulations

The Construction (Design & Management) Regulations apply to all construction work in Great Britain. The PCC responsibilities under these regulations:

As a ‘client’ – the organisation for whom construction work is being carried out - we have a number of specific duties under the CDM Regulations, which the guidance on the legal requirements summarises as:

  • Making suitable arrangements for managing the project including appointing duty holders and allocating sufficient time and resources
  • Preparing relevant information and passing this to other duty holders
  • Confirming that the principal designer and principal contractor carry out their duties
  • Support the provision of welfare facilities
  • Notify the HSE about the project when the construction phase will be longer than 30 days and have more than 20 workers on site simultaneously at any point in the project, or exceed 500 man days of construction work
  • Appoint the principal designer and the principal contractor as soon as practicable and before the start of the construction phase, so each has enough time to carry out his duties to plan and manage the pre-construction and construction phases respectively.

Information and Enforcement

Environmental Health Service Information:

The Environmental Health Department of Craven District Council

Environmental Health Team

Craven District Council

1 Belle Vue Square

Skipton

North Yorkshire

BD23 1FJ

Telephone: 01756 700600

E.mail: <environmentalhealth@cravendc.gov.uk>

Employment Medical Advisory Service Information:

The Medical Advisory Service is a part of the Health and Safety Executive and is able to provide guidance on health matters.

Health and Safety Executive

The Lateral

8 City Walk

Leeds

LS11 9AT

The HSE does not operate a telephone service for general enquiries but the Leeds office can contacted on 0300 003 1747.

Health and Safety Executive


~~~ see above ~~~

Health and Safety Law Poster

A copy of the HSE poster ‘Health and Safety Law – what you should know’ is displayed:

At the entrance to the church .


AN ACTION PLAN TO IMPROVE HEALTH & SAFETY 

is available on request from Anthony Crawford